2021 AGM ARRANGEMENTS
NOTICE IS HEREBY GIVEN THAT THE ANNUAL GENERAL MEETING OF PLOT OWNERS ON THE HOLLY LODGE ESTATE WILL BE HELD ON WEDNESDAY 28th APRIL AT 20.00 VIA A ZOOM CALL Details will be forwarded nearer the time. ______________________________________________________________________
Voting for HLEC members, Approval of Nov 2020 meeting notes, Revised rules, Approval of auditor and accounts plus any motions put forward will be done electronically prior to the Zoom meeting.
See below for details of the voting arrangements.
- Introductions & Apologies
- Approval of Plot-owners’ November meeting notes - poll result
- Election of 3 committee members – poll result
- Chair’s Report
+ Matters arising & questions
- Treasurer’s Report
+ Matters arising & questions
- Revised rules, poll results
- Modifications identified at Nov 19 meeting
- Election pattern, 1 Trustee committee member per year or all three Trustees committee members every third year.
+ Matters arising
- Approval of Auditor - Poll result
- Adoption of Accounts - Poll result
- Motions submitted (if any) - Poll results
- No plot owner or his/her representative shall be entitled to attend or vote unless the Rent Charge on that plot has been paid.
- Copies of the Accounts, HLEC Election resumés, Chair & Treasurer’s reports and other papers will be available on the website from 16th April under the Committee tab/AGM Papers https://hle.org.uk/?q=node/94. Hard copies can be requested from Barbara at firstname.lastname@example.org
This year the election of 3 Committee Members, approval of the 2019/20 accounts, etc, will utilise Election Runner, a secure online platform designed to simplify the process of administrating elections for schools & organisations (their words).
The AGM is at 20.00, Wednesday 28-Apr. The week before, on Tuesday 20-Apr, Election Runner will send the poll link to the email address we have for each plot-owner and to whom we would have sent the EMF letters earlier this year. Each link is unique. The poll will be open from 00.00 on 20-Apr till 18.00 on Tuesday 27-Apr and the results will be announced at the AGM.
If you do not receive the email on the 20-Apr please check your junk/spam folders, and if still not found contact Barbara, the Estate Manager, at email@example.com 07731 301119, who will also send a reminder on Thursday 22-Apr from our Mailchimp email platform.
If anyone needs to use a paper ballot, please contact Barbara by 18.00 Friday 16-Apr. You will be removed from the Election Runner distribution list and can use the ballot paper. Please drop your ballot paper in the post box at the yard gates in Holly Lodge Gardens by 16.00 Friday 23-Apr latest.
If you have queries on any of the items being polled, please contact Martin Narraway at firstname.lastname@example.org or drop a letter into the estate post box by 16.00 on Tuesday 20-Apr.
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IMPORTANT PARKING INFORMATION - Please note or risk being ticketed - we will start to enforce from 1st October 2019
- Visitors’ Notes now require the date or dates of the visit.
- The Visitors’ Note must also show the full address being visited, number and road, plus an emergency contact phone number.
- Visitors’ Notes may be used for a maximum of 2 weeks for any one stay. Please add the period for which the vehicle will be parked, e.g. Visiting 101 Hillway. Mon-Wed. 12-14 August. 07700 900022.
- Visitors wishing to stay for longer than 2 weeks should apply to the Estate office for a temporary badge.
- HLE does not recognise the National or Camden Blue Disabled Badges; only the HLE Blue Badge which is for use in an Estate disabled bay.
- To see the full parking rules please go to http://hle.org.uk/?q=node/5
2018 ELECTRIC VEHICLE SURVEY RESULTS There was a 21% response rate to the survey.
Electric Vehicles (EV)
The key findings were: 67% of respondents believe the HLEC should invest in EV charging points.
60% of respondents believe it is very important to have a charging point close to your home and 50% of respondents believe it’s very important to have an EV charging point on the estate rather than Highgate West Hill or Swains Lane (an additional 18% believe this is of some importance). If there was an EV charging point on the estate, the percentage of people who already own, or expect to buy an EV in the next 5 years, increases from 43% to 54% (compared to the current arrangement). 47% of respondents said access to an EV charging point on the estate would make them more likely to buy an EV.
Full results of the survey are available here.
The next step will be for the HLEC to seek planning permission for EV chargers.
55% of respondents would like to see a car club on the estate. As a consequence, the committee contacted the two leading car clubs operating in London, Zipcar and DriveNow.
Unfortunately, Zipcar required payments in excess of £20,000 plus VAT to keep a car on the Estate, which was felt excessive by the Committee.
DriveNow doesn’t keep cars in allocated spaces. Instead they operate a zone within which the 300 DriveNow BMW cars can be parked anywhere (including pay & display and residents bays). However, the zone only covers Islington, Hackney, Haringey, Waltham Forest and a parking area at Stratford International, and they are not able to extend it to include HLE. But DriveNow have offered all residents of the HLE a lifetime DriveNow membership (usually £29) and £10.00 driving credit for free.